Privacy Policy

2.1.1Through a third party for example: your school or college or family members.

2.1.2During an interview or meeting.

2.1.3During training events.

2.1.4Corresponding with us via our website contact form, by phone, email or post.

2.1.5Completing a survey.

2.1.6Publicising information into the public domain. For example, sharing your story to inspire others.

2.2.1Full name.

2.2.2Photograph.

2.2.3Marital status.

2.2.4National Insurance number.

2.2.5Salary and employment history.

2.2.6Contact details, including home address, email address, mobile number.

2.2.7Passport, birth certificate or ID and work permit details.

2.2.9Previous educational records and achievements.

2.2.10Information required for complying with our safeguarding procedures.

2.2.11Information about your physical or mental health, or disability status, or dietary requirements to ensure your health and safety during our programmes and to provide appropriate adjustments.

2.2.12Information about your race or national or ethnic origin, your gender, age social class or sexual orientation to ensure meaningful equal opportunity monitoring and reporting.

2.2.14References (as an applicant or potential supplier).

3.1.1Promote the objects and interests of our programmes, ensure the most efficient management of Octavia Learning and ensure that Octavia Learning’s legal obligations are adhered to.

3.1.2To store this information on our management information system/s.

3.1.3For purposes of recruitment.

3.1.4To enable us to receive your services.

3.1.5To enable you to take part in the programmes we offer.

3.1.6To manage payments, fees and charges.

3.2.1To contact you if you have made an enquiry about one of our services or programmes.

3.2.2To administer our website and for internal operations, including troubleshooting, data analysis, testing, research, statistical and survey purposes.

3.2.3To improve our website to ensure that content is presented in the most effective manner, and your online experience is as effective and appropriate as possible.

3.2.4To ask you to leave a review or take a survey.

3.3.1People engaged with work on behalf of Octavia Learning, for example freelance facilitators.

3.3.2Local authorities, education authorities, the Department for Education, SEN SEN co-ordinators, social services or the police where we have reason to believe there are safeguarding concerns in respect of a child.

4.1.1Right to correction. You have the right to have inaccurate personal data about you rectified.

4.1.2The right to erasure. You have the right to request that we delete your personal data where: (a) the personal data are no longer necessary in relation to the purposes for which they were collected or processed; (b) you withdraw your consent to processing for which we previously obtained your consent; (c) you object to the processing and, as a result, we agree to cease that processing; (d) the personal data has been unlawfully processed;and (e) we are required to erase the personal data to comply with the law.

4.1.3Right to restriction. You have the right to obtain from us the restriction of processing where: (a) you contest the accuracy of the personal data we holdabout you; (b) the personal data has been unlawfully processed; (c) we no longer need the personal data but they are required in limited circumstances; and (d) you object to the processing and, as a result, we agree to cease that processing.

4.1.4Right to request transfer. In certain circumstances, you have the right to receive personal data from us in a structured, commonly used and machine-readable format and the right to transmit it to a third party organisation.

4.1.5Right to object. You have the right to raise an objection to any of our processing. Please tell us if you object to any type of processing that we do and we will work with you to address any concerns you may have.

4.1.6Right to object to marketing. If you do not want us to process your personal data for direct marketing, please tell us and we will ensure that we no longer do this.

4.1.7Right to complain to the ICO. Whilst we would always prefer it if you approached us first about any complaints or queries you may have, you always have the right to lodge a complaint with the Information Commissioner’s Office.

4.1.8Right to request access. You have the right to access personal data we hold about you. Please contact our Data Protection Officer if you wish to do so at becky@octavialearning.co.uk.